Many Traditions One Alaska - Financial Update
Key Budget Terminology
Fiscal Year
UA & State of Alaska operate on a fiscal year that runs from July 1 to June 30
Operating Budget
An operating appropriation is a statutory authorization to spend a specific amount of funds for a stated purpose.
Appropriations to specified State agencies are often subdivided into allocations in the "numbers section" of an
appropriation bill. Other, more specific, operating appropriations are stated in the "language section" of a bill. Funds
may not be spent without an appropriation made by law.
Capital Budget
Multi-year funds that are good for the life of the project, with annual review beginning five years after appropriated.
Generally used for facility construction, maintenance, or repairs. But, can also be for specific research or one-time
investment (e.g. upgrading UA's student IT system).
Appropriation
Statutory authorization to spend a specific amount of money for a stated purpose. Appropriations are often subdivided
into allocations in the appropriations bill. Funds may not be spent without an appropriation made by law. Funds may
not be transferred across appropriations.
Allocation
A subunit of appropriations in appropriation bills. Allocations are expenditure guidelines for a stated purpose or
program.
Reimbursable Services Agreement (RSA)
An agreement or contract between two state agencies (or between appropriations within one agency) where
one agency provides a service and the other agency pays for the service.
Position Control Number (PCN)
11
A six or seven-digit code identifying a budgeted position.
UNIVERSITY
of ALASKA
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