Investor Presentaiton
Unauthorised use of purchasing cards
The department uses purchasing cards when purchasing low value goods
and services as they achieve savings by reducing paperwork and streamlining
purchasing processes.
The department only issues purchasing cards to employees who have a
justified work need and meet relevant criteria. All cardholders are made aware
of their obligations pertaining to the use of their purchasing card, including the
requirement that purchasing cards are not for personal use by the cardholder.
Should a cardholder use a purchasing card for a personal purpose, they must give
written notice to the accountable authority within 5 working days and refund the
total amount of expenditure.
There were 13 instances of purchasing cards being used for personal purposes in
2022-23 (see Table 35). The full amount of $581.05 was refunded before the end
of the reporting period.
Existing purchasing card policies were issued to the department executive for
dissemination to staff in June 2023, to promote staff awareness of purchasing
card requirements including the responsibilities for identifying and dealing with
personal expense transactions.
Table 35: Personal use expenditure by Department of Health
purchasing card holders, 2022-23
Credit card personal use expenditure
Amount ($)
Aggregate amount of personal use expenditure
for the reporting period
581.05
Aggregate amount of personal use expenditure
settled by the due date (within 5 working days)
Aggregate amount of personal use expenditure
settled after the period (after 5 working days)
Aggregate amount of personal use expenditure
outstanding at the end of the reporting period
Annual estimates
183.04
398.01
0
The department's annual operational budget estimates are to be reported to the
Minister for Health under section 40 of the Financial Management Act 2006 and
Treasurer's Instruction 953.
The annual estimates for 2023-24 will be published on the department website.
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