Investor Presentaiton

Recordkeeping plan Built around the State Records Commission standards, the department's recordkeeping plan outlines the records that are to be created, how they are to be kept, and the policy and procedures that support those requirements. In accordance with the requirements of the State Records Act 2000, the current recordkeeping plan was approved by the State Records Office in 2019. To ensure the plan and its associated policy and procedures remain contemporary, relevant and compliant, they are reviewed and updated annually. A full review of the plan is due in 2024. To ensure staff understand their roles responsibilities and are supported to carry these out, both recordkeeping awareness training and training on the use of the department's electronic document records management system (EDRMS) are included in the mandatory induction program (see Table 16). Table 16: Staff compliance with recordkeeping training as at 30 June 2023 Training type Recordkeeping Awareness Electronic Document Records Management System Staff compliance 97% 95% To support ongoing compliance with responsibilities, the records management team assist staff and business units by: • providing helpdesk support and advice providing follow up training for new starters and ad-hoc training as required maintaining a comprehensive suite of self-help guides on the intranet engaging with business units to streamline recordkeeping practices delivering broad communications to staff on records management topics. A comprehensive health check of the EDRMS was completed in 2021-22. As a result of the health check, improvements relating to security, reporting and maintenance were identified and have been embedded into the daily records services work programme. Additionally, reviews of security caveats used to restrict access to records in the EDRMS are completed on a quarterly basis to confirm that records are secure, protected from unauthorised access and available when needed. A live dashboard is used by the records management team to monitor the use of the EDRMS, assist with integrity and security of records, and to support reporting. Freedom of information The WA Freedom of Information Act 1992 provides the public with the right to access information held by the department. The types of information held by the department include: • reports on health programs and projects Minister for Health and executive staff briefings health circulars, policies, standards and guidelines health articles and discussion papers departmental magazines, bulletins and pamphlets health research and evaluation reports epidemiological, survey and statistical data/information publications relating to health planning and management • committee meeting minutes general administrative correspondence financial and budget reports staff personnel records. Contents About us < 87 > Significant issues Report on operations Agency performance Operational disclosures ⚫Key performance indicators • Financial disclosures and compliance • Appendix

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