JSC Atomenergoprom Annual Report
GOVERNANCE SYSTEM
JSC ATOMENERGOPROM / ANNUAL REPORT / 126
For the SICBS to provide reasonable assurance regarding the achievement of the strategic goals of the
nuclear industry, the following steps were taken in 2022:
Financial and business audits were focused on monitoring the implementation of projects and
strategic programmes and minimising material risks;
The percentage of significant instances of non-compliance with sustainability guidelines adopted
in the industry in audited organisations decreased by 64% compared to 2021;
Measures were implemented to minimise operational risks related to sanctions.
Online meetings of internal auditors and controllers in the nuclear industry are held on a monthly basis in
order to share best practices and practical experience in the sphere of internal audit, risk management and
internal control (every event is attended by more than 180 people; more than 13 events were held in 2022).
An assessment of compliance with the professional standard for internal control officers (internal
controllers) was carried out for 150 SICB employees.
Outcomes of inspections conducted by the SICBs in 2022
In the reporting year, the SICBs conducted 497 inspections in the Company's organisations. Following the
inspections, 1,769 corrective measures were developed and approved for implementation.
Based on the findings of inspections conducted in 2022, disciplinary sanctions were imposed on 247 employees
of the Company's organisations, including four senior managers.
Stakeholder control
The Company continues to operate the Partner Special Monitoring and Analytics Unit designed for
integrating information systems across the industry in real time; it contains full information on complaints
regarding procurement processes in the nuclear industry, as well as indicators for online monitoring of
procurement procedures.
The Company continues to maintain a public information system for calculating the business reputation
score of suppliers, which is one of the key risk assessment tools used in the course of procurement in
the nuclear industry. The Uniform Industry-Wide Guidelines for Assessing the Business Reputation of
Suppliers were updated. The information system for calculating the business reputation score of suppliers
was migrated to modern software that does not rely on imported solutions; the recording of negative
information on certain grounds was automated through integration with information systems applied in
the industry.
The Company carries out methodological work to produce recommendations and proposals for improving
procurement processes in the nuclear industry based on the findings of investigation of complaints.
A methodology was developed for monitoring current procurement procedures.
Webinars are held for employees of the procurement function and controllers; they are focused on the
most frequent issues and irregularities in the sphere of procurement.
As part of advisory activities, explanatory letters on individual issues are sent to customers to prevent
similar violations; advisory support is provided to employees in procurement departments regarding
the application of provisions of the Uniform Industrial Procurement Standard (UIPS) and the business
reputation score of suppliers; a Q&A forum for employees in the industry has been put into operation as
part of the Partner Special Monitoring and Analytics Unit.
The Central Arbitration Committee and the arbitration committees of the Divisions received 407 reports
(complaints) from stakeholders regarding violations of procurement rules established by Russian legislation,
the UIPS and other regulations of ROSATOM and its organisations supporting the UIPS. 243 complaints
were investigated; 54 complaints (22.2% of the total number of investigated complaints) were deemed to
be valid. Other complaints were withdrawn by complainants or were dismissed on the following grounds:
Because the deadline for filing the complaint had expired;
Because a similar complaint had been accepted for investigation or investigated by the Federal
Antimonopoly Service;
Because the complainant was not entitled to file a complaint (after the deadline for submitting
bids has expired, complaints may only be filed by bidders that have submitted a bid);
Because the defendant had taken corrective measures to address the violation before the
complaint was investigated by an arbitration committee.
Systematic efforts of the arbitration committees (including detailed explanations provided to customers/
procurement authorities during the investigation of complaints concerning the nature of detected
violations), the publication of biannual practice reviews and a library of arbitration practices maintained on
the official procurement website of the nuclear industry have helped to minimise the number of violations
in the procurement process. Following the investigation of complaints, a proposal was submitted to the
Central Arbitration Committee, and steps were taken to enable foreign bidders to participate in the
procurement process.
In addition, the Central Arbitration Committee reviewed 12 complaints related to the calculation of the
business reputation score of suppliers (all complaints were found to be invalid).
Plans for 2023
In 2023, efforts aimed at improving the performance of governance and internal control systems in
JSC Atomenergoprom and its organisations and further enhancing control activities will involve implementing
a set of measures, including the following:
Mastering project audit and strategic audit practices;
Practising continuous auditing techniques;
Developing control activities with a focus on improving the maturity of the industry in the sphere
of sustainable development;
Digitisation of control activities;
Automation of the information system for calculating the business reputation score;
Establishing an integrated nationwide system for assessing business reputation, with a single
methodology centre at the Competition Policy Monitoring Office;
Investigating complaints concerning procurement transactions made using the BRIEF solution and
supplier verification.
GOVERNANCE SYSTEM
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